Collaborative Outcomes Meetings Guide

As part of ongoing transformation work across Education, the Collaborative Outcomes Meeting process is being reviewed and updated. One of the changes we will be making immediately is to the timing of the decision of whether to issue an Education Health and Care Plan. This decision will now take place AFTER the Collaborative Outcomes Meeting is held so that the support and provision required to meet the needs of the child/young person can be fully considered in decision making.

We are grateful for ongoing feedback from parent carers and school staff who suggest Collaborative Outcomes Meetings support working together, sharing views, and positive outcomes for Children and Young People. We will continue to work to understand the views of all parties involved in Collaborative Outcomes Meetings in order to help update the process going forward.

COM stands for Collaborative Outcomes Meeting. These meetings are part of the Education, Health and Care needs assessment (EHC needs assessment) process. The meetings allow families, schools and settings, and other professionals supporting a child or young person to work together to make sure the best possible outcomes are reached.

Ysanne and Catherine explain during October 2022’s Local Offer Live sessions the new Collaborative Outcomes Meetings, or COMs, and how they fit into the Education, Health and Care need assessment process, and what families should expect when they take part in one. This session also shares insight into the rationale behind why COMs are used and details the purpose of a ‘COMs SEN Support Meeting’, which takes place following a decision not to issue an EHC plan. The video is under review but still gives a general idea of the process.

An Education, Health and Care needs assessment is requested

Within 6 weeks, a multiagency panel decides whether to carry out an assessment
An Assessment and Reviewing Officer (ARO) will discuss the decision with the parent or carer

Assessment

Within 12 weeks, information about a child or young person’s strengths and needs is gathered
Parents, carers, schools and settings will be asked to provide information – see our Education and Health Care plans page for more information
Other professionals (such as Educational Psychologists) will contact parent carers and may carry out assessments and/or observations of the child or young person to better understand their strengths and needs. Parent carers will receive written reports from professionals who have made contact.
The will contact parent carers, schools, settings and other professionals to arrange a date for the Collaborative Outcome Meeting (COM)

Preparing for the Collaborative Outcomes Meeting

The ‘ Preparation’ tool below has some questions to support preparation. Any notes made on this document are a reminder of information to share at the meeting. They will not be seen by anyone else.
Most s are held virtually. Please make sure you are somewhere private with a connection where your camera and sound can be on during the meeting.
The meeting will last about two hours. Please make sure you make arrangements to be present for the whole meeting unless agreed with the before the meeting.

The Collaborative Outcomes Meeting

Within 14 weeks a is held.
The meeting will last about two hours.
The Educational Psychologist will chair the meeting and the will take notes to make sure the provision discussed is clear, specific, and legally compliant. The ‘Collaborative Outcome Meeting Pro forma’ below shows what will be completed and agreed during the .
The meeting will focus on agreeing outcomes and provision and support for the child or young persons needs.
Outcomes and provision will be discussed in the four areas of development defined by the Code of Practice (2014). You can find more information on pages 7 to 8, Appendix 2 of the Collaborative Outcomes Meeting Pro forma below.
Everyone attending the meeting will have the opportunity to take part in discussions and ask questions.
A record of the will be sent to everyone invited to the meeting.

Decision process for whether an Education, Health and Care plan will be issued

Within 16 weeks, a multiagency panel will review the information gathered and decide whether to issue an EHC plan. This decision will be discussed with parent carers.

Next steps

If an EHC plan was agreed upon, this will be in the form of a draft EHC plan.
If you have any questions, comments, or anything else to add after the COM, you should contact the ARO to discuss these.
Within 20 weeks, if an EHC plan was agreed upon, decisions will be made about school placement and what this looks like. You can find more information on how this happens and the decision-making processes on these pages:
- Somerset’s Graduated Response Tool
- Education, Health and Care plans

Collaborative Outcomes Meetings acronyms and their meanings

A list of Acronyms used at Collaborative Outcomes Meetings

See the Collaborative Outcomes Meetings Acronyms table at full width

Acronym	Meaning
AcronymAssessment and Reviewing Officer (ARO)	MeaningAn ARO will coordinate the statutory needs assessment process and book the COM. They ensure legal statutory timeframes are met. The ARO will attend the COM and keep a record of what is discussed in the meeting.
AcronymEducational Psychologist (EP)	MeaningEducational Psychologist – an EP will work with your child as part of the statutory needs assessment process. They will often observe and/or work with a child/young person them to complete some assessments to understand their strengths and identify any special educational needs. They will lead the COM and ensure everyone has a chance to share their thoughts and feelings.
AcronymSpecial Educational Needs and/or Disabilities Coordinator (SENCO/ SENDCO)	MeaningThe SENCO is the person in school who has responsibility for coordinating support for any pupils with Special Educational Needs. They promote inclusion within schools and liaise with external professionals as needed. Sometimes they are called SENDCO – Special Educational Needs and/or Disability Coordinator. They will be at the COMs to share the views and thoughts on behalf of the educational setting.
AcronymEducation Health and Care needs assessment (EHC needs assessment)	MeaningAn EHC needs assessment is the start of the process to see whether an EHC plan is required. Many different assessments and pieces of evidence are analysed to identify if the needs impact on a child or young person’s ability to access education in a way that cannot be supported through the setting’s own SEN support. Find out more on Somerset’s SEND Local Offer Somerset’s Local offer
AcronymEducation Health and Care plan (EHC plan)	MeaningA statutory document which outlines strengths, areas of need, outcomes, and provision needed for a child/young person. This is a legal document and should be reviewed annually by the child/young person and the team supporting them. Find out more on Somerset’s SEND Local Offer Education, Health and Care plans
AcronymCollaborative Outcomes Meeting (COM)	MeaningThe Collaborative Outcomes Meeting is part of the statutory needs assessment process and aims to bring together the family and child/young person with any professionals involved, to work together to agree the support needed (provisions) and goals (outcomes) for the child/young person. Everyone in the meeting has a unique perspective and will be able to share their views and expertise to provide a personalised plan to support.