Safety Advisory Group (SAG)

Introduction

Event organisers are responsible for the health, safety and welfare of everyone who is present at their event, whether they are working, volunteering or there as an attendee.

The Council’s safety advisory group (SAG) is made up of core members from Somerset Council, the police, fire and rescue service and the ambulance service. Its primary role is to promote and encourage high standards of safety and wellbeing at events held in the Somerset.

You can view the SAG terms of reference below.

Safety Advisory Group Terms of Reference

PDF, 382KB

Key considerations

When developing plans for events plans, organisers should consider:

Documenting arrangements and risk assessments in an ‘event management plan’
The event management structure, who is responsible for making decisions and how crew will communicate with one another
The number of staff needed to safely deliver the event and whether that should include stewards and security personnel
Fire safety
Preparing for incidents and having plans on what to do in certain emergency situations for example, fires, adverse weather conditions, terror incidents
Safe entrance and exit of vehicles and pedestrians, travel routes, parking facilities, road signage, traffic control and any other forms of transport management arrangements needed
How large crowds can be managed
Use of electrical installations
Ensuring food and drink facilities are safe and hygienic
Waste is managed and whether recycling is possible
Managing sound levels and engaging with the local community to minimise the risk of noise disturbances.
Providing medical staff and facilities.

Useful links

Helpful online resources to support you during your event planning cycle