Directorate – Children’s Services
Data Controller – Somerset County Council - ICO Registration Z5957592
Data Protection Officer contact – firstname.lastname@example.org
Purposes for processing
- Safeguarding policy
- Local Safeguarding Children’s Board (LSCB)
- Champion of Educational Standards and Excellence
- Vulnerable Families
- Troubled Families
- Commissioning Sufficiency of Early Years and School places
- Children’s Business Support
- Children in Need
- Children with Disabilities
- Looked after placements; residential, fostering and adoption
- Youth Offending Team and Targeted Youth Services
Legal basis for processing
By Law – Children’s Services is required by a number of UK laws and European Regulations and Directives to ensure the delivery of the services detailed above, the relevant legislation is listed in the service privacy notices listed on this web-page. In some cases, Children’s Services may ask for your explicit consent to process your personal data, see below for more details.
Legitimate Interests – Children’s Services uses your personal data to support its legitimate interests to audit financial transactions, to ensure the quality of services, to correspond with customers, to answer enquiries, and to deal with complaints.
Data Sharing – the personal data provided to Children’s Services will be shared with a range of partners when providing services. When Children’s Services is required to share your personal data, you will be informed of specific data sharing organisations at the point your data is collected.
Safeguarding – In cases where you or another member of the public may be at risk your personal information will be shared
Other statutory obligations - In cases where the Council is legally obliged to disclose your personal information in cases such as prevention or detection of crime or fraud your personal information will be shared.
Transfers abroad – your data will not be transferred abroad unless you are specifically informed at the point your data is collected.
Data Retention – this data will be retained for a period determined by UK law and regulations, or in some cases to meet specific requirements of the service being provided. You will be informed of this at the point your data is collected.
Your Rights – You have the right to ask Somerset County Council for: a copy of your data, the right to rectify or erase your personal data, and the right to object to processing. However, these rights are only applicable if the Council has no other legal obligation concerning that data.
You also have the right to complain to the regulator, https://ico.org.uk/
Consequences: In some case if you do not supply your information to us, we will not be able to provide you with the services we are obliged to provide by law or any supplementary service you have asked for.
For more information see our Privacy Notice page.
If the legal basis for processing is explicit consent we will need to ensure you are provided with a:
a) Clear explanation of exactly what is being consented to
b) Clear “opt-in”
c) A clear option to withdraw your consent later by use of an “opt-out”
Privacy of Electronic Communications Regulations (PECR)
To meet the requirements of the Privacy of Electronic Communications Regulations (PECR) we will ensure that we give you clear options on the information you receive, and how you can receive it.
If we are using your contact details to distribute further information, we will provide you with OPT-IN options so you can choose the method of communication, such as post, email, or phone, and to choose what you will receive, such as newsletters, invitations to events, and service updates. We will also offer you a clear option to unsubscribe to any communications sent with your consent.